Data Protection Statement
With this Data Protection Statement we, AC Assets Control AG (hereinafter we or us), describe how we collect and further process personal data. This Data Protection Statement is not necessarily a comprehensive description of our data processing. It is possible that other data protection statements are applicable to specific circumstances. The term “personal data” in this Data Protection Statement means any information that identifies, or could reasonably be used to identify any person.
If you provide us with personal data of other persons (such as family members, work colleagues), please make sure the respective persons are aware of this Data Protection Statement and only provide us with their data if you are allowed to do so and if such personal data is correct. This Data Protection Statement is in line with the EU General Data Protection Regulation (GDPR) and complies with the provisions of the new Swiss Act on Federal Data Protection (nFADP). Although the GDPR is a European Union (EU) regulation, it may be relevant for us. The Swiss data protection legislation (nFADP) is heavily influenced by EU law. In addition, companies outside the European Union or the European Economic Area (EEA) must comply with the GDPR in certain cases.
The “controller” of data processing as described in this data protection statement (i.e. the responsible person) is AC Assets Control AG, unless we have informed you otherwise in certain cases. You can notify us of any data protection-related concerns using the following contact details: AC Assets Control AG, Poststrasse 14, CH 6300 Zug, Switzerland.
2. Collection and Processing of Personal Data
We primarily process personal data that we obtain from our clients and other business partners as well as other individuals in the context of our business relationships with them or that we collect from users when operating our websites, apps and other applications.
Insofar as it is permitted to us, we obtain certain personal data from publicly accessible sources (e.g.,, debt registers, land registries, commercial registers, press, internet) or we may receive such information from our clients and their employees, from authorities, courts, arbitral tribunals or other third parties (such as e.g., opposing parties or business partners of our clients). Apart from data you provided to us directly, the categories of data we receive about you from third parties include, but are not limited to, information from public registers, data received in connection with administrative or court proceedings, information in connection with your professional role and activities, information about you in correspondence and discussions with third parties, credit rating information, information about you given to us by individuals associated with you (family, consultants, legal representatives, etc.) in order to conclude or process contracts with you or with your involvement (e.g., references, your delivery-address, powers of attorney), information regarding legal regulations such as anti-money laundering and export restrictions, bank details, information regarding insurance, our distributors and other business partners for the purpose of ordering or delivering services to you or by you, information about you found in the media or internet, your address and any directorships or corporate interests, data in connection with your use of our websites (e.g., IP address, information regarding your device and settings, cookies, date and time of your visits, sites and content retrieved, applications used, referring website, localization data).
3. Purpose of Data Processing and Legal Grounds
We primarily use collected data in order to conclude and process contracts with our clients and business partners, in particular in connection with providing our services to our clients and the procurement of products and services from our suppliers and subcontractors (e.g., foreign and domestic lawyers and law firms or experts), as well as in order to comply with our domestic and foreign legal obligations. You may be affected by our data processing in your capacity as an employee of such a client or business partner. In addition, in line with applicable law and where appropriate, we may process your personal data and the personal data of third parties for the following purposes, which are in our (or, as the case may be, any third parties’) legitimate interest, such as:
- providing and developing our products, services and websites, apps and other platforms, on which we are active;
- organizing events, provided that you have not objected to the use of your data for this purpose;
- media and news surveillance;
- asserting legal claims and defense in legal disputes and official proceedings;
- the prevention and investigation of criminal offences and other misconduct (e.g., conducting investigations, data analysis to combat fraud);
- ensuring our business operations, including our IT, our websites, apps and other appliances;
- measures to ensure the safety of our premises and facilities as well as protection of our clients, our employees and other individuals and assets owned by or entrusted to us;
- possible corporate transactions and the transfer of personal data related thereto as well as measures for business management and compliance with legal and regulatory obligations.
If you have given us your consent to process your personal data for certain purposes, we will process your personal data within the scope of and based on this consent, unless we have another legal basis, as long as we require one. Consent given can be withdrawn at any time, but this does not affect data processed prior to withdrawal.
4. Cookies and Other Techniques Regarding the Use of our Website
5. Datatransfer and Transfer of Data Abroad
In the context of our business activities and in line with the purposes of the data processing set out in Section 3, we may transfer data to third parties, insofar as such a transfer is permitted and we deem it appropriate, in order for them to process data for us or, as the case may be, their own purposes. In particular, the following categories of recipients may be concerned:
- banks and other financial providers for money transfers (such as fees);
- suppliers, subcontractors (such as foreign and domestic experts, lawyers and law firms) and other business partners;
- clients as well as their affiliates and opposing parties in Switzerland or abroad;
- domestic and foreign authorities or courts as well as arbitral tribunals;
- competitors, industry organizations, associations, organizations and other bodies;
- opposing parties or parties interested in connection with corporate transactions or settlement agreements;
- other parties in possible or pending legal proceedings.
Certain Recipients may be within Switzerland but they may be located in any country worldwide. In particular, data may be transferred to countries, in which our clients, their affiliates, opposing parties or business partners are located as well as countries in which service providers (such as experts, foreign lawyers and law firms etc.) are located or where our clients and affiliate companies are involved in legal proceedings. If we transfer data to a country without adequate legal data protection, we ensure an appropriate level of protection as legally required by way of using appropriate contracts (in particular on the basis of the standard contract clauses of the European Commission) or binding corporate rules or we rely on the statutory exceptions of consent, performance of contracts, the establishment, exercise or enforcement of legal claims, overriding public interests, published personal data or because it is necessary to protect the integrity of the persons concerned. You can obtain a copy of the above-mentioned contractual guarantees at any time from the contact person named under Section 1 above. However, we reserve the right to redact copies for data protection reasons, reasons of secrecy or to produces excerpts only.
6. Retention Periods for your Personal Data
We process and retain your personal data as long as required for the performance of our contractual obligations and compliance with legal obligations or other purposes pursued with the processing, i.e. for the duration of the entire business relationship (from the initiation, during the performance of the contract until it is terminated) as well as beyond this duration in accordance with legal retention and documentation obligations. Personal data may be retained for the period during which claims can be asserted against our company (i.d. particularly during legal prescription periods) or insofar as we are otherwise legally obliged to do so or if legitimate business interests require further retention (e.g., for evidence and documentation purposes). As soon as your personal data is no longer required for the above-mentioned purposes, it will be deleted or anonymized, as far as possible. In general, shorter retention periods, of no more than twelve months, apply for operational data (e.g., system logfiles).
7. Data Protection
We have taken appropriate technical and organizational security measures to protect your personal data from unauthorized access and misuse such as IT and network security solutions, access controls and restrictions, encryption of data carriers and transmissions, use of pseudonyms, inspections.
8. Obligation to Provide Personal Data To Us
In the context of our business relationship, you should provide us with any personal data that is necessary for the conclusion and performance of a business relationship and the performance of our contractual obligations. Without this information, we will usually not be able to enter into or carry out a contract with you (or the entity or person you represent).
9. Your Rights
In accordance with and as far as provided by applicable law (as is the case where GDPR and nFADP are applicable), you have the right to access, rectify and erase of your personal data, the right to restriction of processing or to object to our data processing in addition to right to receive certain personal data for transfer to another controller (data portability). Please note, however, that we reserve the right to enforce statutory restrictions on our part, for example if we are obliged to retain or process certain data, have an overriding interest or need the data for asserting claims. If exercising certain rights incurs costs for you, we will notify you thereof in advance. Please further note that the exercise of these rights may be in conflict with your contractual obligations and this may result in consequences such as premature contract termination or involve costs.
In addition, every data subject has the right to enforce his|her rights in court or to lodge a complaint with the competent data protection authority. The competent data protection authority of Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).
10. Amendments to this Data Protection Statement
We may amend this Data Protection Statement at any time without prior notice. The current version published on our website shall apply. If the Data Protection Statement is part of an agreement with you, we will notify you by e-mail or other appropriate means if there is an amendment.